Create a Termination Personnel Action

1. Log into Sinai Central.
   If you've never used Sinai Central before, see the instructions for obtaining a username and password at Activating Your Sinai Central User Account.
   Access to HRTS is activated by an HR Manager in your department after attending a training session.
   
2. From the Sinai Central left-hand menu (that shows all Sinai Central service areas), select HR > HR Transactions.
   You may need to click on Home in the top right hand corner of the screen to expose all of Sinai Central service areas.
   The HR Transactions menu displays in the left-hand menu.
   
3. From the Select sub-menu, select the EMPLOYEE tool.
   
   
   Enter the person's last name (1), first name (2) or life number (3) into the fields provided. You can also browse the employees within the department by selecting a letter (4).
4. Click on the Search button.
5. Click on the name to select the employee. The left hand menu will expand and the main section of your screen will show you the Employee's Profile. Employee Profiles contain*:
   
   • a list of department personnel that can create performance appraisals and personnel actions for the employee
   • appointment, contact, and emergency contact information
   • salary funding and payroll information
   *Depending on the roles established for you in HRTS, you may not see all of the sections listed.
   
6. From the user sub-menu, under the employee's name, select PERSONNEL ACTIONS.
   
7. This will bring up a table showing you a table of transactions that are in progress for the user.
   To submit a new transaction, click the button.

1. Indicate the action by selecting Terminate from the checkboxes available. Other actions become unavailable at this time.
2. This personnel action must have an effective date. In the Effective Date field, enter the actual date for the termination. You can use the calendar tool to select a date. Use the date format mm/dd/yyyy in the date field if you are entering it manually.
3. In the Last Day Worked field, enter the last day of work for the employee. You can use the calendar tool to select a date or enter it manually using the date format mm/dd/yyyy.
4. From the Reason drop-down list, select the reason for termination. If you need to expand upon the reason, enter explanatory text into the Remarks or Special Instructions field. Choosing the termination reason 47 - Layoff will expand the form. See the Going Further - Severance section below.
5. From the Performance and Attendance drop-down lists, select the appropriate values. These represent an overall rating for the employee and are not a full performance appraisal.
   
   If these ratings are less than "meets expectations", the employee will not be considered for rehiring.
6. If the employee is eligible to receive pay for their vacation or PTO balance, check the Pay Vacation (PTO) checkbox and enter a Vacation (PTO) Balance in the field provided.
   
   • Nothing involving vacation or PTO payout will be shown for house staff employees.
   • If the Pay Vacation (PTO) is NOT checked you will need to enter a reason in the Reason for not paying the PTO field.
7. If the employee is eligible to be rehired, select the Rehire checkbox.
8. If the employee is leaving a position that is to be recruited for, select the Recruit to Replace checkbox.
9. The employee's check can be withheld until they complete the departmental and Medical Center's security exiting policy (such as surrendering keys, inventory, badges, etc.) . If the employee is ready to have their final paycheck released, select the Release Final Pay checkbox.

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10. Terminations are an example of a transaction that involves the need for backup documentation. In the requirements area are logistics that should be considered to complete your business correctly. In this case, the note includes a termination law notice that should be given to the employee for to be submitted to Human Resources or can be scanned and attached with the Attachments tool.

11. When you are finished making changes, review the requirements area. If there is a requirement that needs to be completed you will not be able to submit the form. Optionally, you can attach a file, print the action, or review the notifications sent from Sinai Central.
    
    Requirements with a warning icon will stop an action from being submitted.

12. Click the Submit button to submit the transaction for approvals. The personnel action is automatically saved in its current state when you navigate away from the form.

Faculty terminations have the form expand further.

1. Select a termination type from the drop-down menu available.
   If the termination is a Termination moving to Voluntary, the form will expand again.
2. Click on Set in the Voluntary Position Title row. The job picker will appear.
   
   Type in a job class, the pay grade, or job title into the available field.
   Click on the listed Job Class, Grade, or Title to select it for the form.
   If you need to edit the job entry on the form that you have just entered, click on (Change). The job picker will reappear for further selecting.
   
   HRTS will allow you to select an open position, a filled position, or even search for and select a position that does not exist in your department. It is your responsibility and that of the approvers to ensure that the selected position is correct. Completing external operating procedures with Compensation before coming to Sinai Central will ensure that the accounting system (GEAC) is ready to receive the change.
3. If the voluntary position is to include clinical privledges, select the With Clinical Privledges checkbox.

A layoff* will expand the bottom of the form so severance information can be entered.

1. In the 30 Day Notice Period Starts on field, enter the day that the 30 day notice is issued to the employee. You can use the tool to use review a calendar to select a date. Use the format mm/dd/yyyy.
   Notice that other fields will be filled automatically reflecting the End of the 30 Day Notice Period and when Severance Starts.
2. In the Severance Ends on field, enter the day that the severance will end. This day is based on the duration of the severance package that the employee pay grade is entitled to.
   NOTE: HRTS will adjust the Effective Date to be the same as the Severance Ends on date once it is entered. 
3. Severance Pay Funds can be adjusted to pay for the severance. The sources that appear by default are the employee's salary source(s). If there are multiple sources, the percentage from each salary source is displayed.