What is Position Control?
A very short explanation of the concept.
Position Control is a method for tracking actual staffing levels and costs over time.
- Every position is assigned a unique number and tracked separately from whomever occupies that position
Position Control enables the medical center to:
- Track vacancies
- Integrate the hiring process into daily management of departments
- Prevent budget deficits (i.e. overhiring)
- More accurately plan staffing and salary budgeting
Position Control uses FTE (Full Time Equivalent) to quantify budgeted positions.
- FTEs are ratios (0-100% expressed as 0.0 - 1.0) which facilitate measuring and comparing aggregate amounts of "work"
- More specifically, FTE Value = Paid Hours ÷ Position Hours
- In words: FTEs express the ratio of the total number of paid hours (in a specified period such as a work week) to the number of working hours in that period.
- FTEs are measured as equivalent employees working full-time. In other words, a single FTE is equivalent to one employee working full-time.
- FTE values range from 0 to 1
- An FTE of 0 means that the position hasn't been budgeted
- An FTE of 1 means that the position has been budgeted for full-time
- Fractional FTE values between 0 and 1 indicate part-time positions that have been budgeted
The following illustration assumes a 40-hour work week. (A 37.5-hour work week would require recalculation).
At Mt. Sinai there are four Position Control boards that review hiring requests and position changes for their budget implications:
- Hospital Ambulatory Care
- Medical School
- Corporate Center