Overview of Process for Travel Requests and Vouchers (written)

The process for travel requests and vouchers follows this workflow:

BEFORE THE TRAVELER GOES ON THE TRIP....

1. User submits a travel request.

2. Request is approved by any or all of the following:

• Fund Owner (depending upon fund policies).
• Department (depending upon departmental policies).
• Dean's Office (for foreign travel).
• Finance (depending upon policies).

For prepayments and advances, when the travel request is approved, Finance issues checks.

If the traveler is using the travel request as a statement of business travel for travel insurance records, the request goes through the approvals and no voucher is completed.

AFTER THE TRAVEL IS COMPLETED.....

3. The user submits the voucher and sends receipts to Finance.

4. Finance and other parties may need to approve the voucher.

5. When the voucher is approved, Finance issues a check to the traveler.