About the Petty Cash module
If you are new to the online Petty Cash module, start here.
What is the Petty Cash Module?
The online Petty Cash Module is a faster, more accurate way of generating and confirming your Petty Cash Vouchers. Petty cash vouchers are to be used for one-time reimbursements towards supplies and travel expenses (for travel within 75 miles of Mount Sinai). Mount Sinai policy about Petty Cash requests can be found here.
| Use... | When... |
|---|---|
| Petty Cash |
Counterexample: Purchasing binders for a class, because these are available through Corporate Express. You would use a purchase order instead. |
What are the advantages of using the Petty Cash Module?
Speed: Before, if you wanted to put in requests from multiple funds, you needed to write in the correct fund and object code for each line. Now (as long as you do not go over $200), this can all be done in one form. No more will you have to type or write the same thing for many line items.You can setup a default fund and object code for your line items, and reuse it again and again. Funds and codes that you have access to are available to you from drop-down menus. Just click and go.
Accountability: Using Sinai Central automates the approval process. The request is waiting to be approved by the supervisor or approver in their approval queue. With one click, the request can be approved and a voucher can be created.
Accuracy: Sinai Central forms are smart. The online system will not process a request over $200. It also only lists the funds that are available to the user.
History: All of your petty cash records are saved online. At any time, you can look up the amount and status of previous petty cash requests.
How does this fit into my work flow?
The normal work flow for a petty cash request is:
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Instead of filling out a paper petty cash slip, you will fill out and submit a form online.
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The online deposit form can be printed for review and is to be electronically signed off by another in your department before it is ready to be cashed. This step is "Department friendly" - ensuring that at least two people review the request before it is made into a voucher.*
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After the petty cash request has been submitted (and approved), print the form.
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Bring the petty cash voucher and original receipts to the Main Cashier's Office.
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The Cashier will match the voucher with the online record and disburse the amount indicated.
What do I need to use the online Petty Cash Module?
To use the Petty Cash Module, you need:
- To activate your Sinai Central user account. You might already be using Sinai Central for purchase orders, HR transactions, or general ledgers. If you've never used Sinai Central, see Activating Your Sinai Central Account.
- Access to the funds that will be charged with the request. Finance determines which funds can be used for petty cash requests. Anyone who has view and/or order access can create a request from the fund (including Fund Owner and Fund Admin). Finance also determines which object codes can be used for setting up the request from a fund.
- One minute of your time.
How do I use the online Petty Cash Module?
To create a Petty Cash request, see how to create a petty cash request.*. Departmental business in Sinai Central is controlled by the policies configured by the Department Admin . Hospital funds are administered differently compared to School funds at the Finance level.
