About the Deposit Module

What is the Deposit Module?

The online Deposit Module is a faster, more accurate way of generating and confirming your deposit slips. 

What are the advantages of using the Deposit Module?

Speed: You can save descriptions for your deposits, and reuse these descriptions again and again. No more typing or writing the same thing for every deposit. Just click and go.

Accountability: Once your are logged in to Sinai Central, you can create and edit deposits, and view their histories. Also, if the Main Cashier's Office corrects the amount of a deposit, they are required to include a comment in the record.

Accuracy: If your department chooses to do so, they can require that a second person count and sign off on all deposits. Sinai Central will forbid the printing of a deposit slip until the second person logs in and approves the deposit. Finance doesn't require this, but it allows each department control their approval policies.

History: All of your deposit records are saved online. At any time, you can look up the amount and status of previous deposits.

How does this fit into my work flow?

The normal work flow for a deposit is:

1. Instead of filling out a paper deposits slip, you will fill out and submit a form online.
2. If your department chooses to do so, the online deposit form can be signed off by others in your department before it is ready for deposit. This is useful if you want to ensure that at least two people count each deposit before it's made.
3. After the deposit form has been submitted (and approved, if your department requires), print the form.
4. Bring the form and cash (checks and currency) to the Main Cashier's Office.
5. The Cashier will match the deposit with the online record.
6. If there is a discrepancy between the online deposit form and the actual amount of the deposit, the Cashier's Office will edit the deposit form and call you. If not, they will verify the total deposit at the end of the day. The cash is verified before the depositor leaves the window.

What do I need to use the online Deposit Module?

To use the Deposits Module, you need:

• To activate your Sinai Central user account. You might already be using Sinai Central for purchase orders, HR transactions, or general ledgers. If you've never used Sinai Central, see Activating Your Sinai Central Account.
• Access to the funds to which you need to deposit. The system can be used for any funds that you have access to. Finance determines which funds can accept deposits, and then anyone who has view or order access can deposit into that fund (including, or course, Fund Owner and Fund Admin). Finance also determines which object codes can be used for depositing into a fund.
• One minute of your time.

How do I use the online Deposit Module?

To create a deposit, see How to create a deposit.