Issuing a Change Order for a Contract
A change order is done to invoke a change to a contract that has already been processed in Sinai Central.
Before we Start
Change orders are done as a corrective action to a contract that has been processed and issued to a vendor. Therefore, you can only issue a change order for a contract that has the status PROCESSED and a Purchase Order number is available.Overview of Steps
- Login to Sinai Central
- Find the transaction
- Issue a Change Order (see below)
Issuing a Change Order
After finding the contract the you want to change, click on Change Order in the left hand menu.
You will now be able to work with the transaction with access to all portions of the form. Your next actions should be:
- change any values (dates, not to exceed values, funds) that need editing from the original contract. All changes are trackable via the revisions tool.
- add a comment about the contract (if needed) discussing the renewal.
Going Further
Using the CHANGE ORDER tool triggers a transaction request. As a request, it will go through the same approval process that the contract originally went through.All of the details are brought over from the original. A new request number is issued. The Purchase Order number that the change request is related to is available on the form. If there is a failure in the terms stated in the contract, you want to use TERMINATE tool to instruct Finance to end the contract immediately.
Please do not enter a new contract request into Sinai Central with the intent for the requisition to become a change order.
It will be denied by Purchasing.
It will be denied by Purchasing.
